DIY accounting and payroll
software limited company formation UK
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DIY Accounting Payroll Questions & Answers
How to effect the income tax code change announced 13 May 2008. HMRC will advise the new tax code change from 543 to 603 and the date to be applied. The amendment being entered as a new tax code on the employee details section of the payroll file
Q 1. When I check the income tax deduction calculated by the DIY Accounting payroll package with the inland revenue CD-Rom the figures are different. A 1. Small differences can occur because the DIY Accounting payroll system uses the revenue manual tax tables whereas the Inland Revenue CD-Rom uses a percentage calculation.
Q 2. When I enter the employees gross pay no national insurance was calculated. A 2. Look in the NI table column to the left of the employees name on the payroll sheet and you will probably see the letter C when because this employee is of working age and not a second employment the NI table letter should be A. Check the date for both for this employee which may have been omitted or entered wrongly.
Q 3. Income deducted for my employee who is on a normal tax code was much higher than normal A 3. Look in the Tax Code column to the left of the employees name on the payroll sheet and you will probably see 0 which should show the tax code. Check you have entered a starting date for this employee and also entered the numerical value of the tax code in the employees details and the date that tax code should be applied.
Q 4. When I try to enter wages on the payslips the sheet comes up password protected, how can I enter wages? A 4. No entries are required to the payslips file. All entries are automated from the payroll file and the password protection prevents corruption of the formulae in the payslip file. If you wish to change the entry on the payslip file then change the entry on the payroll file and the payslip will automatically update itself from there..
Q 5, Where do I enter the gross wages on the payroll file? I cannot see any tabs at the bottom of the excel sheet. A 5. After entering the employee details navigate to the month in which you wish to enter gross pay by clicking the tab buttons at the bottom of the excel sheet. If you do not see any tabs at the bottom of the sheet you may not be viewing the full sheet. Solution is to click the square box at the top of the menu bar to view the full sheet and the tabs should be visible.
Q 6. When I open the payslips file I receive an error message saying read only, un-repairable error has occurred. A 6. This is likely to have been an interruption during the download process that has corrupted the payslip file. Solution is to download the payslip file again direct to the payroll folder.
Q 7. On the employee details sheet and also on the payroll file against an employee's name I see " n/a # ". A 7 This is because information has been entered in the employee details that the formulae does not recognise, typically a wrong date has been entered on the employee details Income Tax section. For example the date the tax code is to be applied from has been entered incorrectly as the system only recognises dates within the financial year e.g. a date tax code applied may have been entered as 01/05/08 when the correct date was 06/04/08. Solution: Check the employee starting date is 6/4/08 for financial year 2008-09 or actual date started whichever is later and check the date the tax code was applied is within the financial year.
Q 8 We bought the up to 20 employee package and now find that we have employed a further three staff which means that we cannot add these to the payroll / package – how do we get around that please? A 8 Download another copy of the payroll package and split the payroll into 2. Perhaps use one package for one department and the other package for a different department or use one for existing employees and the other for new starters . It will not be a problem producing 2 P35 Annual Employers Return but as the 2 payroll packages will need to be kept in separate folders then you would need to manually update the wages interface
Q 9 Do I purchase a new software package each financial year or can the software be updated for more than one years accounts. A 9 As the accounting software and payroll packages include that years tax rules to enable the packages to automate the production of that years tax returns then each year has new tax rules embedded and being on excel rather than a database then it is necessary to purchase a new package each year. Of course our prices for the new packages are less than other companies charge simply for updates.
Q 10 Does the payroll
software automatically generate the amount payable to the Inland Revenue
each month?
Q 11 Why is the payslip not automatically updating from the payroll?
A 11 The payslip updates
automatically and there are no calculations on the payslip file or links out of
that file. Therefore the most likely cause is that the payslip file was renamed
and has broken the links from the payroll file. If you have saved the file after
breaking the links by renaming the solution is to re-download the payslips file
and do not change the file name and it will then automatically seed itself from
the main payroll file.
"DIY accounting payroll software questions and answers relating to entering employee tax details, gross pay, payslips and paye administration forms" |
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